Do it once
If your team does it more than once a week, we can probably make it one click. Building the tool now costs less than a year of doing the task by hand.
Twelve tasks, one click
This is what a Tool Sprint does to a weekly chore. Each email is drafted in your voice and waits for one click to send. Press the button.
- New enquiry12 min
- After the first call12 min
- Quote sent12 min
- No reply in 3 days12 min
- Booking confirmed12 min
- Day-before reminder12 min
- Thank you for visiting12 min
- Review request12 min
- Missed appointment12 min
- Proposal follow-up12 min
- Renewal coming up12 min
- Welcome back12 min
Twelve calls a week, and after each one the same email, rewritten from scratch.
One clickFrom chore to tool
Real examples of the kind of work we turn into one click.
BeforeAnnouncement graphics for every speaker, hire or listing
AfterUpload a photo, pick a style, download an on-brand graphic with a share link and caption.
BeforeCopying orders from email into a spreadsheet
AfterOrders land in the sheet on their own, and the warehouse gets a message.
BeforeWriting the same follow-up email after every call
AfterA drafted follow-up in your voice, waiting for one click to send.
BeforeMonthly reports assembled by hand
AfterA report that builds itself from your data on the first of the month.
BeforeRe-tagging hundreds of blog posts or products
AfterA clean-up run that sorts the lot, with a log of every change and a backup.
BeforeConfirming bookings by text, one by one
AfterOne tap confirms and sends the reply in the guest’s language.
Six kinds of tool
Most repetitive work fits one of these. Many teams need two or three.
Brand-locked generators
Your team or your customers make on-brand graphics, cards, flyers, menus and certificates without a designer. The templates are approved once and can’t be broken.
Document builders
Proposals, reports, quotes, invoices and onboarding packs generated from a form or a spreadsheet, formatted the same way every time.
Content pipelines
Source data is pulled, checked, drafted and queued for approval: listings to posts, products to catalogues, events to announcements.
Data clean-up
Bulk recategorising, deduplicating, fixing and moving data between systems. Hours of spreadsheet work done in a run.
Workflow automations
Confirmations, reminders, follow-ups, handoffs and alerts across WhatsApp, SMS, email, your CRM and Slack.
AI assistants
Drafting, summarising and sorting, held to your rules, your voice, and a human approval step before anything goes out.
Start with a free audit
The audit is free. Every step after it has a fixed price agreed before we start, and stands on its own. Stop whenever the list runs out.
Repeat Audit
A call where we list your team’s recurring tasks, estimate what each one costs in hours, and mark each one: automate it, make it a one-click tool, or leave it. You get the written shortlist either way.
Tool Sprint
One task becomes one tool, with a fixed scope and a fixed price. A branded generator, a report builder, a data sync, an AI drafting assistant.
Automation Roadmap
For larger teams: we map the processes, put an hours-saved estimate on each task, and plan the build order.
Tool Care
Hosting, updates, new templates and usage reports. Small new tools as you find more things to retire.
Automation you can trust
Tools that make things for the public need guardrails. Ours come with four.
The brand is locked
Templates are approved once. Nobody can stretch the logo.
A human approves anything public
Tools draft, people decide.
It keeps working
Updates and fixes as your systems change, on Tool Care.
It’s measured
Runs per month and hours saved, reported.
See a few in use
One-click tools we’ve built and shipped. Two of them you can try right now.
One-tap booking replies
The owner confirms a booking with one tap, and WhatsApp opens with the reply written in the guest’s language.
Read the caseGenerator · try itA certificate in one click
Type a task, get a finished, on-brand certificate with its own share link. Our own campaign.
Make oneConcept · try itListing graphics for agents
Pick a listing and a style, download a branded post. Part of Coastwright, a concept brokerage we built.
See the conceptGood to know
What counts as a repetitive task?
Anything your team does the same way more than once a week: making graphics, writing the same emails, copying data between systems, building reports. If you’re not sure, bring it to the audit.
Do we need new software?
Usually not. Most tools work with what you already use: your email, spreadsheets, CRM or website. If something needs replacing, we’ll say why first.
What if the tool gets something wrong?
Anything that goes out to the public waits for a person to approve it. Tools draft, people decide.
What does it cost?
The Repeat Audit is free. Each Tool Sprint has a fixed price, agreed in writing before we start. We’ll give you a range on the call.